General terms for R&W events

1. Organiser and scope

These terms apply whenever R&W Rozwój i Wdrożenie Sp. z o.o. acts as an organiser, co-organiser or entity responsible for participant registration, billing or administration of an event.

The page or announcement for a specific event states, in particular, its organisers, date, venue or online format, price, programme and registration process. If event-specific terms are made available before registration, they take precedence to the extent that they regulate that event differently.

2. Registration

• Registration must be completed by a person authorised to provide the participant's data and, for business registrations, to act on behalf of the relevant organisation.
• Registration is effective once confirmation is received and, for a paid event, once the payment conditions stated in the event information have been met.
• Places may be limited. Participation may depend on the order of valid registrations, payment or another criterion announced in advance.
• The organiser may reject an incomplete, false, automated, duplicate or unlawful registration.
• A participant substitution must be reported before the event and may be subject to the conditions of the specific event.

3. Fees, invoices and cancellation by a participant

The price, VAT rate, payment deadline, bank details and included services are stated on the event page, in the form or in the registration confirmation. For a paid event, full payment may be a condition of participation. Invoices are issued using the information supplied at registration and in accordance with applicable law.

The deadline and consequences of cancellation, the possibility of a participant substitution and refund rules are set out in the information for the specific event. Mandatory rights apply to consumers and other protected persons, including the relevant rules for distance contracts.

4. Changes to or cancellation of an event

For justified reasons, the organiser may change the programme, speaker, venue, format or date. Participants will be informed of a material change by email or through the event page.

If a paid event is cancelled, the organiser will refund the fee received under the rules communicated to participants. Unless mandatory law provides otherwise, the organiser does not reimburse travel, accommodation or other expenses independently incurred by a participant.

5. Rules of participation

Participants must follow safety requirements, venue rules, reasonable instructions from the organiser and applicable law. In particular, participants must not:

• disrupt the event or compromise the safety of others;
• infringe personal rights or intellectual property rights;
• conduct unauthorised sales, promotions or fundraising;
• record or disclose confidential parts of a session without permission;
• distribute unlawful or offensive content.

In the event of a serious or repeated breach, the organiser may exclude a participant after first requesting that the breach cease, where the circumstances allow.

6. Presentations, materials and image rights

Rights in presentations and materials belong to their authors or other rights holders. Participation does not permit copying, publishing or commercial use. Separate conditions may apply to materials shared by speakers.

Participants will be informed if photography, recording or streaming is planned. Any use of a person's image that requires consent will be based on separate, voluntary consent, which may be withdrawn for future use.

7. Liability and force majeure

The organiser is responsible for performing its own obligations in accordance with applicable law. It is not responsible for unattended property or disruption caused by a participant, an infrastructure operator or circumstances beyond its reasonable control, such as a failure, authority decision, security threat, natural disaster or other force majeure event.

Nothing in these terms limits liability that cannot be excluded under mandatory law.

8. Complaints and personal data

Event complaints may be sent to wydarzenia@rwrozwoj.pl or kontakt@rwrozwoj.pl. Include the event name, participant details and a description of the matter. A complaint will be considered within 14 days of receiving complete information.

Personal data processing is explained in the Privacy policy and GDPR information and, where necessary, in a notice supplied when registering for the specific event.